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1. What Is Trackabi?
Trackabi is a comprehensive time tracking and employee monitoring software designed for freelancers and small to medium-sized businesses. It combines automated time tracking with advanced employee monitoring, leave management, project planning, and invoicing capabilities in one integrated platform.
The software operates across multiple platforms including web, desktop, and mobile applications, making it accessible regardless of where work happens. Trackabi’s standout approach includes gamification elements that transform time tracking from a mundane task into an engaging activity with achievements and rewards.
I find Trackabi particularly interesting because it balances detailed monitoring capabilities with user-friendly features. Unlike many competing products that focus solely on tracking hours, Trackabi creates a complete productivity ecosystem that connects time data with project management, client billing, and team management. This makes it suitable for organizations that need more than basic time logging.
2. Who Created Trackabi?
Trackabi was created by Trackabi LLC, a company based in Miami, Florida. According to their website, the company is registered at 14261 SW 120th St, STE 103-277, Miami, FL 33186, USA.
While specific founder information isn’t prominently featured on their website, the copyright notice indicates that Trackabi has been in operation since at least 2018 (copyright © 2018–2025 Trackabi LLC).
The company appears to have a strong connection to supporting Ukraine, as evidenced by the prominent “STAND WITH UKRAINE!” banner at the top of their website with a call to get the latest news and donate. This suggests potential Ukrainian origins or ties among the founding team.
Trackabi has established itself as a recognized player in the time tracking software market, with recognition from platforms like GetApp, Capterra, SoftwareAdvice, and GoodFirms, and claims to serve over 12,000 companies worldwide.
3. How Much Does Trackabi Normally Cost?
Trackabi offers four pricing tiers with the option to save 20% through annual billing:
Starter Plan:
- $0 (Free forever)
- Up to 5 users
- 30 active projects and 10 active clients
- Core functionality including desktop and mobile apps
Business Plan:
- $3.20 per user per month ($16 for 5 users monthly, $192 annually)
- Up to 50 users
- 200 active projects and 50 active clients
- Advanced features like screenshot capturing
Business Plus Plan:
- $4 per user per month ($20 for 5 users monthly, $240 annually)
- Unlimited users, projects, and clients
- All Business plan features plus expanded limits
Enterprise Plan:
- Custom pricing (contact for quote)
- Dedicated server, custom domain, priority support
- Best for large organizations with specific requirements
Both Business and Business Plus plans include a 30-day free trial with no credit card required, and customers from the EU and some other countries may be charged VAT on top of the listed prices.
4. What Are The Benefits Of Using Trackabi?
Comprehensive time management combines tracking, monitoring, project planning, and client billing in one unified system, eliminating the need for multiple tools.
Cross-platform flexibility with web, desktop, and mobile applications ensures time can be tracked anywhere, whether in the office or in the field with GPS capabilities.
Enhanced employee oversight through activity monitoring, screenshot capture, and application usage logs provides managers with transparency into remote work.
Streamlined leave management simplifies vacation planning and approval workflows, reducing administrative overhead.
Integrated billing system converts tracked time directly into client invoices, tracks payments, and alerts about overdue invoices.
Improved project profitability by comparing estimated time and costs against actual figures.
Increased employee engagement through gamification elements that transform mundane time tracking into an achievement-based system.
Cost-effective pricing includes a free forever plan for small teams and affordable paid tiers as organizations grow.
I particularly value how Trackabi addresses the full workflow from time tracking to client payment, which we’ve found eliminates data transfer errors and saves significant administrative time.
5. What Are The Main Features Of Trackabi?
Automated Time Tracking:
- One-click desktop timer with activity monitoring
- Mobile app with GPS route recording
- Idle time detection
- Customizable timesheets
Employee Monitoring:
- Application usage logs
- Visited URL tracking
- Screenshot capturing
- Activity score and timelines
- GPS location tracking for offsite teams
Leave Management:
- Vacation scheduling and approval workflows
- Different leave types configuration
- Yearly leave allowance management
- Personal leave calendars
Reporting and Invoicing:
- Customizable time reports
- Invoice generation and payment tracking
- Export to Excel or PDF
- Multi-currency support
Project Management:
- Work breakdown structures
- Task-level time and cost estimation
- Budget vs. actual comparison
- Daily time statistics
Gamification:
- Achievements and badges
- Karma point system
- Leaderboard
Administrative Controls:
- Configurable user roles and permissions
- Team management
- Client directory with controlled access
6. What Companies And Brands Use Trackabi?
While their website doesn’t specifically name major companies or brands using their software, Trackabi states that over 12,000 companies benefit from using their platform. Based on their marketing and feature set, Trackabi appears to serve:
- Freelancers and independent professionals who need to track billable hours for clients
- Small to medium-sized businesses managing remote or hybrid teams
- Professional service firms such as design agencies, development shops, and consulting companies
- Field service businesses with teams working at client locations (utilizing the GPS tracking features)
The software has received recognition and positive reviews from:
- GetApp (Time Tracking category leader)
- Capterra (with high user reviews)
- SoftwareAdvice (Premium usability badge)
- GoodFirms (Verified Quality badge)
Trackabi is positioned as “ideal for freelancers and small & medium-sized enterprises” rather than targeting enterprise-level corporations, though they do offer an Enterprise plan for larger organizations with specific needs.
7. How Have They Benefited From It?
While specific case studies aren’t featured on their website, the benefits users likely experience with Trackabi include:
Improved productivity through better time awareness and reduced manual administrative work. The automated tracking eliminates the need for manual timesheets.
Enhanced remote work management with activity monitoring and screenshot features that provide transparency without micromanagement.
Better project profitability by comparing estimated versus actual time and costs, allowing businesses to identify inefficient processes.
Simplified client billing with automatic conversion of tracked time into professional invoices, reducing errors and speeding up payment cycles.
Streamlined leave management that reduces conflicts and ensures proper staffing levels through better visibility of team availability.
Increased employee engagement through gamification features that transform mundane time tracking into an achievement-based system.
I believe the combination of comprehensive features and gamification elements creates a uniquely positive experience. Many time tracking tools feel punitive or surveillance-focused, while Trackabi’s approach encourages participation through rewards and achievements, potentially reducing employee resistance to time tracking.
8. Does Trackabi Come With A Satisfaction Guarantee?
Yes, Trackabi offers a strong satisfaction guarantee for their paid plans. According to their pricing page, they provide a “30 day money back guarantee if you are not satisfied” for both their Business and Business Plus plans.
This guarantee is complemented by several other customer-friendly policies:
- Free 30-day trial with no credit card required, allowing risk-free testing
- Flexible plan management – you can “upgrade, downgrade, or cancel any time”
- Free forever Starter plan for teams of up to 5 users
- Responsive support service to answer questions
I appreciate Trackabi’s approach to reducing customer risk. The combination of a free plan, no-credit-card trial, and money-back guarantee creates multiple opportunities to ensure the software fits your needs before making a financial commitment. This policy structure demonstrates confidence in their product while respecting customer concerns about adopting new software tools.
9. What Other Deals Can You Kindly Bestow Upon Me?
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